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SEAUPG ANNUAL MEETING


SEAUPG 2019 Annual Meeting & Exhibits
2019 Forms & Preliminary Agenda

November 18-21, 2019
Location:
Hilton Baton Rouge Capitol Center
(Downtown Baton Rouge)
201 Lafayette Street
Baton Rouge, Louisiana 70801

Group Room Rate: $159 +Tax. (current)

Guest room rates will be offered three (3) days prior and three (3) days after the meeting dates, subject to availability of standard guest rooms at the same time of reservation request.

Parking Rates ~ Overnight guest valet parking with in/out privileges is $25 per day plus tax and is available 24 hours. Day parking 0-4 hours is $5.00, four (4) or more hours is $15. Rates are subject to change without prior notice and parking is subject to availability.

Check in: 3:00 PM / Check out: 11:00 Noon

Hotel Room Reservation Phone Number: 800-955-6962 or 800-344-5866
Group Code: SEAUP (use when calling or making reservations online)

When calling in, a credit card or 1 nights advanced deposit will be required to secure a room in the SEAUPG Block. Please identify yourself as attending Southeastern Asphalt User Producer Group (or group code: SEAUP) for quoted group rate when calling in your reservation.

To make reservations online please visit our on-line reservation page Here

CUT-OFF DATE: Sunday, October 21, 2019
Tip: Please make your hotel reservations NOW before the cut-off date as there is no guarantee rooms will be available on or off the SEAUPG room block after the Cut-Off date of October 21, 2019

PAST Presentations Here

MEETING REGISTRATION FEES Early Registration Onsite
Members $325.00 $350.00
Non-Members $450.00 $500.00
State / Government $250.00 $250.00
Exhibitor See Below See Below

Preliminary Agenda & Registration Information with ALL FORMS (.pdf)

MEETING REGISTRATION & RECEPTION SPONSORSHIP FORMS (mail, email or fax)
Registration Form only (.doc) Registration Form only (pdf)
Sponsorship Form (doc) Sponsorship Form (pdf)

-Registration & Exhibitor fees include registration packet, namebadge, handouts, admission to Member Sponsored Cocktail Reception on Tuesday Night, Continental Breakfasts and Breaks and Lunch on Wednesday.
EXHIBITOR INFORMATION

Exhibit Space 2019:  10ft by 6-8ft  with skirted 8ft table, pipe and drape, 2 chairs and waste basket. (
Members: $950 (includes 2 attendees)

Non-Member Exhibitors:  $1,200 (includes two (2) attendees)
Additional Booth Attendants or Attendees with your company: $275 each (Member / Non-Member)

EXHIBIT SETUP / TEAR DOWN:

Exhibitors will receive an 'Vendor Packet' within three weeks of the meeting detailing shipping information and additional items you may want for your space that is not included above. Setup / Teardown is as follows:

Show Dates: November 19 (Tuesday) 6:00-8:00 PM, November 20 (Wed.) 8:00 AM-5:00 PM & November 21(Thurs.) 8:00 AM-Noon

Expo-Service Booth space Setup
: Booths should be set up by expo company Tuesday November 19 before noon
Vendor Setup / Move-in: Tuesday, November 19, to be complete by 5:00 PM in order to prepare for Opening Night Reception to be held in the same area.

Vendor Teardown: Thursday, November 21/ can begin at 11:00 AM AFTER morning break.
Expo-Service Tear down: Thursday, November 21 - 12:30 PM (upon conclusion of annual meeting)


CANCELLATION POLICY: (Attendee Registration Only...Exhibitor Cancellation fee outlined in Exhibitor Contract)

Cancellation and request for a refund of registration fee (less 25% cancellation)  must be made in writing (mail, fax or email)  no later than October 26.

Sorry
, "No Shows" will not be eligible for a refund & requests received after this date (November 4, may not be eligible for refund.
Substitutions are acceptable.  Please notify of substitution as soon as possible for accurate registration of substitute.

Mail , Fax or Email Forms and Payments To:

Southeastern Asphalt User / Producer Group (or SEAUPG)
P.O. BOX 1067
ARKADELPHIA, AR 71923
Phone: 870-245-5665
Cell: 601-206-5330
Fax: 870-245-5689

 

 

 


Join SEAUPG today!

 

Annual Meeting & Exhibits
November 18-21, 2019
Hilton Baton Rouge
Capitol Center
201 Lafayette St.
Baton Rouge, LA 70801

Hotel Reservations

SEAUPG 2019 Chairman
Samual Cooper, III
Louisiana DOT